Sales Administration Coordinator

About the Role
We are a consumer products business in the sustainable packaging space, looking for a detail-oriented Sales Administration Coordinator to support our commercial team. This role sits at the intersection of data, pricing, trade spend, and customer administration — keeping our sales operations accurate and organised as we grow.

If you're analytical, love working with spreadsheets, and enjoy building structure behind a sales function, this role is for you.

Work Structure & Requirements

• Location: Remote / Virtual
• Schedule: Part-time, Monday–Friday
• Time Zone: PST (Pacific Standard Time)
• Compensation: $8 USD per hour

Key Responsibilities

1. Sales Administration & Data Management

• Maintain accurate customer, product, pricing, and sales data across internal systems and spreadsheets
• Complete data entry and regularly audit records for accuracy
• Maintain customer master files and account information
• Support new customer and retailer setup requirements
• Manage retailer and distributor forms, portals, and administrative requirements
• Ensure key sales documents are organised and accessible to the wider team

2. Pricing & Product Specifications

• Maintain and update customer price lists across different accounts and markets
• Track pricing changes and ensure accuracy across internal records and customer documentation
• Maintain SKU, case configuration, barcode, and product specification data
• Support completion of new line forms, product setup forms, and customer-specific documentation
• Coordinate updates to product specs when packaging or product details change

3. Trade Spend & Commercial Support

• Maintain trade spend trackers across promotions, discounts, rebates, and customer programs
• Track agreed promotional activity against budgets and customer plans
• Support reconciliation of trade spend and flag discrepancies or missing deductions
• Maintain promotional calendars and customer-specific commercial agreements
• Assist with compiling information for customer reviews and sales meetings

4. Reporting & Analysis

• Prepare recurring sales and commercial reports
• Analyse sales data and highlight trends, variances, or areas requiring attention
• Support basic forecasting and customer performance tracking
• Assist the sales team with ad hoc data pulls and analysis as required

5. General Sales Support

• Support account managers and leadership with day-to-day sales administration
• Prepare presentations, price lists, sell sheets, and customer-facing documents
• Track open actions and follow up with internal and external stakeholders
• Help improve sales admin processes and create simple SOPs for recurring tasks

Required Skills & Experience

• Sales Admin / Operations Experience: 2+ years in Sales Administration, Sales Operations, Commercial Support, or a similar role — required
• Spreadsheet Skills: Strong Excel or Google Sheets skills; comfortable working with large volumes of data while maintaining high accuracy
• Pricing & Trade Spend: Experience managing pricing, product specifications, customer records, or trade spend strongly preferred
• Analytical: Strong numerical skills with the ability to identify trends and flag variances
• Attention to Detail: High accuracy across data entry, records management, and documentation
• Communication: Strong written and spoken English; able to work with internal and external stakeholders
• Independence: Proactive and able to manage multiple deadlines with limited supervision
• Industry: Experience in CPG, retail, wholesale, packaging, or a physical product business preferred

Originally posted on Himalayas