Administrative Assistant (Transportation & Logistics) - PERMANENT DAYSHIFT, REMO

Key Responsibilities:

• Provide administrative support to the operations and logistics team
  
• Prepare, issue, and track invoices using Xero and Invoice2go
  
• Maintain accurate financial and operational records
  
• Coordinate schedules, bookings, and logistics documentation
  
• Assist with accounts receivable and follow up on outstanding payments
  
• Handle data entry, filing, and document management
  
• Communicate with clients, drivers, and vendors regarding documentation and billing
  
• Support compliance with transportation and logistics regulations
  
• Generate reports and assist in basic financial reconciliation
  
• Perform general office duties such as email management and correspondence
  

Qualifications:

• Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain
  
• Hands-on experience with Xero (required) - has a customized platform
  
• Strong knowledge of invoicing, billing, and basic accounting principles
  
• Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace
  
• Excellent organizational and time management skills
  
• Strong attention to detail and accuracy
  
• Effective written and verbal communication skills
  
• Ability to work independently and handle multiple priorities
  

Preferred Skills:

• Experience in freight, dispatch, or logistics coordination
  
• Familiarity with CRM or logistics management systems
  
• Basic understanding of bookkeeping and financial reporting
  
• Problem-solving mindset and ability to adapt quickly