Staffing Coordinator

NeoWork is a global outsourcing partner that connects businesses with dedicated remote professionals. We believe in building long-term careers for our team members while delivering exceptional, human-centered service for our clients. This role sits at the heart of that mission supporting a fast-growing homecare client where compassion, calm, and quick thinking matter most.

Role Overview

As an Staffing Coordinator, you will serve as the primary point of contact for a US-based homecare agency during overnight hours US hours. You will handle inbound calls from caregivers and clients, troubleshoot real-time issues, coordinate caregiver scheduling, and document each interaction clearly for the daytime team.

This is a high-empathy, high-stakes support role. Callers may be stressed, scared, or frustrated — your ability to stay calm, listen actively, and take swift action makes a real difference in people's lives.

Key Responsibilities

•      Answer and manage inbound calls from caregivers and clients during overnight hours, providing responsive and professional support.

•      De-escalate emotionally charged situations with empathy and composure, ensuring callers feel heard and supported.

•      Problem-solve in real time — assess each situation, identify the right course of action, and follow through.

•      Coordinate caregiver staffing to fill open or vacated shifts, matching availability with client needs efficiently.

•      Maintain thorough, clear written logs of every call and action taken, giving the daytime team full context to continue seamlessly.

•      Escalate complex or urgent situations appropriately, following established protocols.

•      Build familiarity with client care plans, caregiver profiles, and agency workflows over time.

Requirements

•      Confident, professional communicator over the phone clear, calm, and easy to understand.

•      Demonstrated ability to de-escalate tense situations and lead interactions with empathy and patience.

•      Strong written English, able to write accurate, concise call summaries and shift notes.

•      Comfortable working autonomously during overnight hours with minimal supervision.

•      Reliable internet connection and a quiet, distraction-free work environment.

•      Highly organized with strong attention to detail and follow-through.

Preferred Qualifications

•      Prior experience in homecare, caregiving, or a related healthcare support environment — especially in California.

•      Familiarity with home care agency operations, caregiver scheduling, or care coordination.

•      Background in customer service, a call center, or dispatch-style support roles.

Experience handling urgent or sensitive calls (e.g., medical, social services, crisis support).

Benefits

• We offer health insurance
• Holiday Extra Pay
• This is a 100% home-based position
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• There is an annual review and appraisal process in place.