Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

📍 Job Description

Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

Location: Latin America (Colombia preferred)
Type: Full-Time, Remote
Salary: $1,000 – $4,000 USD / month (based on experience & scope)
Reports To: Founder / Managing Partner / Principal

About the Role

We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.

These are not entry-level VA roles.

We work exclusively with senior-level Executive Assistants who have already supported:

• Field-service founders and operators

• Managing partners overseeing crews, projects, or multi-job operations

You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.

Many of our placements grow into Operations Manager or Chief of Staff roles.

What You’ll Be Doing

Depending on the client and level, responsibilities may include:

Executive Support & Gatekeeping

• Full ownership of inbox and calendar

• Priority filtering and decision routing

• Handling communication on behalf of the executive

• Managing confidential and sensitive information

Field-Service Operations Support

• Coordinating crews, dispatch, and vendors/contractors

• Tracking jobs, estimates, and service appointments

• Organizing maintenance workflows, materials procurement, and follow-ups

• Supporting project scheduling, client communications, and site coordination

• Managing stakeholder or client communications (when applicable)

Administrative & Financial Coordination

• Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)

• Invoice tracking and payment follow-ups

• Document management (contracts, estimates, warranties)

• Preparing summaries and reports for leadership

Execution & Systems

• Turning messy requests into completed deliverables

• Tracking action items, owners, and deadlines

• Improving workflows and creating SOPs

• Proactively identifying bottlenecks before they become problems

Who We’re Looking For

Required

• Minimum 5+ years supporting founders, executives, or operators

• Direct experience in HVAC, construction, roofing, landscaping, or field services

• Fluent English with a near-native accent

• Exceptional written communication

• Strong discretion and judgment

• Comfortable saying “no” and protecting executive time

Preferred

• Experience supporting multiple stakeholders

• Familiarity with field-service or job management software

• Experience working with U.S.-based founders or contractors

• Exposure to scaling businesses or multi-entity structures

Why Join Our Network

• We do not place every assistant — quality over volume

• Once accepted, you’ll be matched with vetted, high-level clients

• Long-term roles, not task-based gigs

• Competitive compensation aligned with senior responsibility

• Opportunity to grow into Operations Lead or Chief of Staff roles