US Accountant

Position Summary

The US Accountant is responsible for maintaining accurate and complete financial records in accordance with US Generally Accepted Accounting Principles (US GAAP), supporting timely financial close and reporting, and administering US payroll processes. The role combines general ledger accounting, financial analysis, account reconciliations, accounts payable and receivable, payroll processing, tax-accrual support, and audit coordination. The successful candidate must have practical experience in US accounting and US payroll, a strong understanding of US GAAP, and the ability to work collaboratively with internal teams and external advisors.

Job Details

• Work arrangement: Work from home.
• Schedule: Monday to Friday, 9:00 AM to 6:00 PM, subject to adjustment during peak periods, including month-end close and reporting.
• Holiday schedule: Follows Philippine holidays, subject to operational requirements and peak-period needs.

Key Responsibilities

• General Ledger and Financial Recordkeeping: Maintain accurate and complete accounting records; prepare and post journal entries; and ensure transactions are properly supported, classified, and recorded in the correct accounting period.
• US GAAP Financial Reporting: Prepare and support monthly, quarterly, and annual financial statements and related schedules in accordance with US GAAP. Apply relevant accounting principles consistently and escalate complex accounting matters as needed.
• Month-End and Year-End Close: Coordinate and execute close activities, including recurring and adjusting journal entries, account reviews, accruals, and cut-off procedures, to deliver accurate and timely financial results.
• Account Reconciliations: Prepare and review balance sheet reconciliations, including bank accounts, accounts receivable aging, prepaid expenses and amortization, deferred revenue, and other general ledger accounts. Investigate and resolve reconciling items promptly.
• Financial and Variance Analysis: Analyze monthly revenue and expense movements, identify significant variances and trends, validate results against expectations, and prepare clear explanations for management.
• US Payroll Administration: Process and administer US payroll using Gusto or other applicable payroll systems. Review employee wages, overtime, bonuses, benefits, deductions, and other payroll adjustments for accuracy and timely processing.
• US Payroll Tax and Compliance: Support compliance with applicable federal, state, and local payroll tax and reporting requirements, including reviewing payroll tax calculations, filings, and payments as applicable. Maintain accurate, confidential payroll records and supporting documentation.
• Employee Payroll Support: Respond to payroll inquiries, investigate discrepancies, coordinate corrections with relevant stakeholders, and help ensure payroll issues are resolved accurately and on time.
• Accounts Payable and Receivable: Process and record vendor and customer transactions, verify invoices and supporting documents, support payment processing and collections, and record the transaction on a daily basis, and investigate discrepancies.
• Client Invoice Recording: Record client invoices accurately and promptly in the accounting system; validate client details, dates, amounts, and supporting documentation; maintain organized records; and support invoicing-related close activities.
• Tax Accruals and External Tax Coordination: Prepare and record monthly accruals for US federal corporate income taxes and, where applicable, state and local income taxes. Coordinate with external tax advisors on tax schedules, supporting documentation, and required tax filings.
• Intercompany and Transfer Pricing Entries: Record and support intercompany transactions and transfer-pricing-related cost recognition across applicable entities and locations, ensuring transactions are supported and recorded in the appropriate period.
• Accruals and Expense Recognition: Calculate and post accruals for recurring expenses where invoices have not yet been received, ensuring expenses are recognized in the appropriate reporting period.
• Audit and Compliance Support: Support internal and external audits by preparing reconciliations, schedules, and documentation; respond to information requests; and maintain well-organized audit trails.
• Corporate Credit Card Reporting: Prepare or assist with monthly corporate credit card liquidation and expense reports, ensuring transactions are supported and properly classified.
• Management Reporting and Collaboration: Work with accounting, FP&A, operations, and other business teams to gather and validate financial data, explain results to stakeholders, improve reporting quality, and support process improvements and automation.
• Process Improvement: Identify opportunities to strengthen accounting controls, standardize workflows, improve data quality, and increase the efficiency and reliability of accounting and payroll processes.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• At least 5 years of professional accounting experience, including a minimum of 3 years of hands-on US accounting experience.
• Practical, hands-on experience processing US payroll, including familiarity with payroll calculations, deductions, payroll taxes, and applicable federal, state, and local requirements.
• Strong working knowledge of US GAAP and its application to general ledger accounting, reconciliations, accruals, and financial reporting.
• Experience using US accounting and payroll systems; QuickBooks and Gusto experience is an advantage.
• Proficiency in Microsoft Excel, including the ability to organize, reconcile, and analyze financial data.
• Strong analytical, organizational, and communication skills, with a high level of accuracy and attention to detail.
• Ability to handle confidential financial and employee payroll information with integrity and discretion.
• Demonstrates consistent commitment to assigned duties and responsibilities, maintains focus and engagement during agreed working hours, and ensures that outside activities or other professional commitments do not interfere with work performance, availability, productivity, or deliverable quality.
• Demonstrates a high standard of honesty, integrity, ethical conduct, and sound professional judgment in all work-related activities, particularly when handling financial records, payroll information, confidential data, and sensitive business matters.
• Provides accurate and timely updates on work progress, communicates delays and potential issues promptly, and ensures that reported progress reflects actual work completed. Demonstrates dependability in meeting commitments and maintaining consistent work quality.

Preferred Qualifications

• CPA or equivalent professional accounting certification.
• Experience supporting US payroll tax filings and year-end payroll reporting.
• Experience coordinating with US-based tax advisors, auditors, and other external service providers.
• Experience with multi-entity accounting, intercompany transactions, transfer pricing, and month-end close.
• Experience improving accounting workflows, internal controls, and reporting automation.

Success Measures

• Accurate and timely recording and processing of client invoices, vendor payables, expense accruals, payroll, related-party transactions, deferred revenue, and other accounting entries. Investigate discrepancies promptly, implement appropriate corrections, and ensure all transactions are properly supported, reconciled, and recorded in the correct accounting period.
• Reliable financial records, reconciliations, and US GAAP-compliant reporting delivered within agreed deadlines.
• Timely completion of month-end close activities and clear explanations of material revenue and expense variances.
• Complete, well-organized supporting documentation for audits, tax coordination, and management reporting.