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GetTalenta

Executive Virtual Assistant (Marketing & Operations)

Remote in set countriesUnited States onlyPart-time

Posted 10 days ago

Apply on Himalayas

Who can apply

United States only

Salary

Not disclosed

Level

Executive

Part-time

Timezone

See description

About the role

This is a remote position.

Remote · Part-Time (20–30 hrs/week)

We're hiring an Executive Virtual Assistant to support two sister brands — one in marketing and the other in travel/lifestyle. The responsibilities are almost identical across both, with the travel brand including light support for an upcoming book launch.

If you’re highly organized, comfortable juggling multiple tasks, and enjoy working behind the scenes to keep things moving — this might be a great fit.

What You’ll Be Doing

  • Handle client onboarding — send/collect agreements and set up folders/checklists.

  • Manage inbox and calendar — reply with prepared responses, schedule calls, log notes and tasks.

  • Keep CRM pipelines updated (GoHighLevel) — tags, forms, links, follow-ups.

  • Maintain a Notion task and content calendar.

  • Schedule approved posts on Meta Planner and LinkedIn.

  • Update simple Canva templates (checklists, proposals, story frames).

  • Send a short weekly progress summary.

Book Launch Support (Travel Brand Only):

  • Keep a light launch timeline in Notion.

  • Build outreach lists (reviewers, bloggers, influencers, podcasts).

  • Send first-pass outreach emails from templates.

  • Track replies and organize screenshots/testimonials.

Tools You’ll Be Using

  • Notion (must be comfortable)

  • GoHighLevel(training can be provided if needed)

  • Meta Planner + LinkedIn Scheduling

  • Canva (basic edits)

  • Trello / Google Workspace / Teams

What We’re Looking For

  • Strong written English

  • Fast learner — comfortable figuring things out

  • Detail-oriented (no missed links, wrong names, or messy files)

  • Someone who enjoys checklists, structure, and keeping things tidy

Availability & Compensation

  • 20–30 hours/week

  • Monday–Friday with 2–3 hours daily overlap in EST / Pacific Time


Originally posted on Himalayas

Skills mentioned

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About GetTalenta

All GetTalenta remote jobs →
Listing details & historyShow
Employer posted
15 Oct 2026
Last confirmed open
Not yet confirmed
Source
Job board
Degree
Not mentioned
Visa
Not stated
Timezone
Tools You’ll Be Using Notion (must be comfortable) GoHighLevel (training can be provided if needed) Meta Planner + LinkedIn Scheduling Canva (basic edits) Trello / Google Workspace / Teams What We’re Looking For Strong written English Fast learner — comfortable figuring things out Detail-oriented (no missed links, wrong names, or messy files) Someone who enjoys checklists, structure, and keeping things tidy Availability & Compensation 20–30 hours/week Monday–Friday with 2–3 hours daily overlap in EST / Pacific Time Originally posted on Himalayas
Languages
English
Location evidence
“Remote — United States”

Details are read from the listing text. They are not a guarantee of work authorization; confirm with the employer.

History

  • 15 Oct · Added to Remotavia

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