Executive Assistant, Operations and Scheduling - Process Improvement

This is a position within Haldren and not with one of its clients.
This fully remote role enables consistent client and candidate engagement by maintaining structured processes, clear documentation, and timely stakeholder updates.
Key Responsibilities

• Maintain confidential records, contracts, and correspondence in shared systems
  
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
  
• Maintain meeting cadence and ensure decisions and next steps are documented
  
• Own inbox triage and stakeholder communication to protect executive focus time
  
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
  

Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
  
• Advanced calendar management and executive-level coordination capability
  
• Proficiency with office productivity tools and executive document formatting standards
  
• Strong written and verbal communication skills in a professional services environment
  
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
  
• Comfort working with confidential information and applying sound judgement
  
• Ability to work effectively in a remote environment with disciplined time management
  

Benefits

• Salary range: 460,000 - 600,000
  
• Remote work arrangement (South Africa)
  
• Opportunities for professional growth
  
• Flat management structure with direct access to decision-makers.
  
• Open communication environment.
  
• Full medical coverage.
  

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions​

Originally posted on Himalayas