Executive Assistant & PMO to the CEO

We're Hiring: Executive Assistant & PMO to the CEO

We are looking for a highly organized, proactive, and energetic Executive Assistant & PMO to the CEO to serve as the CEO's right hand. This trusted position combines high-level executive support, project management, cross-functional coordination, and strategic business assistance across global operations. The ideal candidate is a fast learner, detail-oriented, professional, assertive, and able to drive processes and keep priorities moving in a fast-paced environment.

Key Responsibilities:

• Track and follow up on executive management tasks, ensuring deadlines and objectives are met.
• Coordinate communication and alignment between the headquarters in Israel and global subsidiaries.
• Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items.
• Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients.
• Conduct business research and market analysis and prepare concise executive briefs before important meetings.
• Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules.
• Coordinate customer and partner visits, including logistics, hospitality, and event planning.
• Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper.
• Handle ongoing executive administrative responsibilities and support multiple projects as needed.
• Coordinate with production teams, customers, and other stakeholders while managing multiple priorities.
• Support the CEO in keeping business processes organized and moving efficiently across the organization.

Qualifications:

• 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company.
• Previous experience supporting a CEO or senior executive in a global organization.
• Excellent written and spoken English with the ability to draft professional emails and communicate confidently.
• Advanced proficiency in Microsoft Office, especially PowerPoint and Excel.
• Strong presentation and business communication skills.
• Proven ability to work across teams and drive execution without direct authority.
• Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• Experience coordinating with production teams, customers, and multiple stakeholders is an advantage.
• Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Preferred Qualifications:

• Experience working in an industrial or manufacturing company.
• Experience with project management tools such as Monday.com or Asana.
• Experience using Claude AI or other AI productivity tools.
• Experience with Priority CRM/ERP or similar business management systems.
• Experience supporting global operations and coordinating with international teams.

Personal Skills:

• Strong assertiveness with excellent interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Business mindset with the ability to see the bigger picture.
• Energetic, proactive, and quick to learn.
• Fast thinker with the ability to adapt quickly in a dynamic environment.
• Team player with high integrity, discretion, and professionalism.
• Positive, can-do attitude and ability to thrive in a fast-paced environment.

Work Setup:

• 100% Remote
• Full-time role
• Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time)

Salary:

• USD 6 to 7 per hour

Originally posted on Himalayas