Assistant Project Manager

Discover your 100% YOU with MicroSourcing!

Position: Assistant Project Manager

Work setup: Work from home

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

• Career Growth: Take advantage of opportunities for continuous learning and career advancement.

• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your role:

The Assistant Project Manager will support a variety of mechanical and plumbing installation projects from initial planning through final delivery. This role works cross-functionally with operations, sales, subcontractors, and utilities to ensure timelines, budgets, and compliance requirements are met.

Duties Include:

Project Administration

Summarize and maintain job folders, to include all key components of work

Manage time tracking and employee hours, including collecting time sheets, maintaining hourly data by employee and job, and providing sign in sheets to accounting

Maintain Project Spreadsheet with current status and next steps

Weekly scheduling and job assignments

Finance & Procurement

Process change orders and purchase orders

Review and submit supplier invoices

Track project invoicing status and submit daily and weekly invoicing instructions to accounting

Assist procurement in purchasing the equipment and subcontracted services to ensure that all conditions of contract documents are identified/accounted for

Track inventory and order replenishment stock

Compliance & Documentation

Assist with DOB and utility paperwork

File ConEd cases and manage communication

Schedule inspections and submit rebate documentation

Gather and maintain subcontractor compliance records, including certificates of insurance, scope of work, contacts and executed subcontractor agreements

Communication & Coordination

Liaise between Sales, Subcontractors, Suppliers, and Accounting

Use Slack, Asana, BuildOps and other platforms to track updates

Required Experience

2 years' experience as an executive assistant or similar position managing complex projects and schedules

Prefer past experience working within a construction company with hands on experience in assisting or managing construction projects

Excellent time management skills with ability to multi-task and prioritize work

Strong communicator, both verbally and in writing

Computer skills include Microsoft Excel/Word and Google Apps (mail, calendar, spreadsheets, shared drive, etc.) with experience using BuildOps, Slack and/or Asana strongly desired

Prefer 4-year degree with studies in construction, engineering, mechanics, and/or project management

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

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Originally posted on Himalayas